One Lens Technische Gebäudeausrüstung
One Lens Technische Gebäudeausrüstung
What You Can Do?
Desk Booking.
A GUARENTEED WORKSPACE,
EVERY VISIT
Employees book a desk before arriving, ensuring a workspace is available when needed. Desk booking increases utilisation, supports hybrid work patterns, and reduces unused or misallocated desks.
Resource & Equipment Booking.
TEAM DAYS, MADE EFFORTLESS
Employees reserve audio-visual equipment, whiteboards, and specialist tools alongside their workspace, ensuring all required resources are ready when needed. Resource booking reduces setup delays, streamlines coordination, and supports productive meetings.
Meeting Room Booking.
SMART SCHEDULING THAT ENDS ROOM CHAOS
Meeting room booking provides real-time visibility into availability, reducing double bookings and last-minute conflicts. Less manual coordination improves room usage and helps meetings start on time.
Linked Space Booking.
RESERVE EVERYTHING YOU NEED IN A SINGLE ROW
Teams reserve connected desks or rooms in one booking, ensuring groups stay together and avoiding separation across floors. Linked space booking supports collaboration during project work, onboarding, and team-based activities. Coordination improves, teams stay aligned, and on-site work becomes more productive.
Workplace Management That Runs Behind the Scenes
YOUR OFFICE, RUNNING WITHOUT FRICTION
Workplace management software keeps your office running smoothly without manual effort. Booking policies are applied consistently. No-shows are resolved automatically, and space availability stays accurate. Your team focuses on work instead of workplace admin.
Enterprise Booking Policies & Rules.
CONSISTENT, CONTROLLED, AND FAIR USE OF SPACE
IBSS uses policy-driven booking rules to keep workplaces operating as designed. Organizations can control who can book spaces, when spaces can be used, and how long spaces can be occupied, preventing misuse, double booking, and space hoarding. Policies vary by space type, enabling short-stay areas, meeting rooms, and critical client spaces to be managed differently. Automated check-in and no-show release ensure valuable spaces are never lost.
Automated Check-In / Check-Out.
REAL-TIME SPACE AVAILABILITY AND RELEASE
IBSS automatically releases rooms and workspaces when check-in does not occur, preventing valuable space from being locked by no-shows. This keeps availability accurate and ensures spaces are quickly freed for others searching for space, especially for impromptu, time-critical meetings. Real-time availability is visible where it matters: through LED-illuminated room tablets, live status maps on kiosk signage, and availability indicators in the mobile app. When a space is available, users can book directly at the room tablet for predefined, policy-controlled durations, making it easy to move into a space without delay.
From Daily Friction to a Seamless Workplace.
Before IBSS
Desk/room “guesswork” on arrival!
Availability out of date by the time you get there
No‑shows holding rooms
Space hoarding (multiple bookings, long stays)
Policies enforced manually (inconsistent outcomes)
with IBSS
Find and book the right space in advance or in seconds
Live availability across app, kiosks, and room panels
Automatic release when check‑in doesn’t happen
Policy controls prevent conflicts and “camping”
Governed Rules applied centrally, across all locations and types