A family of Friendly, Flexible, Supportive, and Dedicated software engineers. Venez rejoindre l'équipe, nous embauchons . DES CARRIÈRES QUI FONT LA DIFFÉRENCE VOIR TOUS LES POSTES VACANTS Current Vacancies . Anchor 1 Vacancies La vie à ICONICS . Friendly. We believe that coming up for air and spending non-work time with colleagues is important. From day one you will see that working here means more than just work. We value honesty, friendliness, and day-to-day collaboration. Come join the family. Flexible We believe the future of work is Hybrid. We try to empower our people to get rich and creative work experiences, whether at home or in the office. Supportive We know there’s a human cost to everything. We are committed to supporting and developing our people both in the good and challenging times. Dedicated We are proud to be a company with high staff retention. We want all our staff to thrive in a long and successful career with us. Unfiltered Stories . THE VOICE OF OUR PEOPLE “Working here feels a bit like home. Sure, we thrive in the fast-paced world of software development, but there’s always a sense of stability and friendliness in the people and their genuine care for customers. To me that’s rare, and it definitely makes my job in marketing a lot easier.” Sam Walton MARKETING MANAGER "After 25 years at ICONICS, I feel privileged to work with a talented team of colleagues turned friends who have consistently supported and encouraged me. I am grateful to the Management Team for their invaluable help and support, and I eagerly anticipate the future with ICONICS" INTERNAL SALES MANAGER Hayley Wooldridge "Working at ICONICS always has a new unique challenge to overcome from Architecture types to unique Solution designs. Every day there is always something new to learn." Himesh Patel TECHNICAL SUPPORT MANAGER “Working here feels a bit like home to me that’s rare, and it definitely makes my job in marketing a lot easier.” Sam Walton . MARKETING MANAGER Intéressé de travailler avec nous? ENVOYEZ-NOUS VOTRE CV Lieu d'intérêt Téléchargez votre CV Téléchargez le fichier pris en charge (Max 15 Mo) Nous faire parvenir Merci d'avoir soumis !

A smart room‑booking and control solution for fixed‑location tablets, allowing users to check in, book instantly, adjust lighting, blinds and temperature, and submit service or catering requests — all from one intuitive interface. MEETING ROOM TABLET APP Book a Demo Meetings Made Easy . SIMPLIFY ROOM BOOKING AND CONTROL Unity is a smart room booking and control solution designed for dedicated meeting room tablets. Users can check in, book rooms instantly, adjust lighting, blinds, and temperature, and submit service or catering requests from one simple, intuitive interface. Room Availability Booking Schedule Bookings & Check In Room Controls Service Requests Room Information Room Availability. KEEP INFORMED AT A GLANCE Unity eliminates booking confusion and wasted time by clearly displaying room availability and occupancy. Screen colours and LED indicators provide immediate visual confirmation, allowing users to see room status instantly. Learn more Room Schedule. PLAN AHEAD WITH CONFIDENCE Unity provides more than real-time room status. Users can view upcoming bookings, browse the day’s schedule, and reserve the time slot that fits your meeting needs. Built-in safety features also provide updates on cleaning status, air quality, and room capacity before entering the room. Learn more Bookings & Check In. BOOK AND CHECK IN AT THE ROOM Manage meetings easily by checking in, ending, or extending sessions directly from the room tablet. Need a space for an impromptu discussion? Instantly reserve any available room for spontaneous collaboration. Book a Demo Room Control. MANAGE LIGHTING, TEMPERATURE, BLINDS & AV Adjust blinds, control temperature set points, dim lights for presentations, and switch audio-visual (AV) display sources from one unified interface. Learn more Service Requests. REPORT ISSUES INSTANTLY Keep meetings running smoothly by reporting issues directly from the room tablet. Whether an audio-visual (AV) problem or another issue in the room, users can quickly and easily alert IT or facilities teams and request support. Learn more Room Information. KNOW YOUR ROOM. GET THINGS DONE. Access key information about the meeting room directly from the tablet. Room details, audio-visual (AV) guidance, and hospitality instructions are available in one convenient interface. No more searching for laminated AV guides or printed instructions. A digital information hub provides the guidance needed to run an effective meeting, so occupants can focus on the meeting. Learn more A Full-Stack Approach to Smart Buildings. CHOICE. FLEXIBILITY. VALUE. Mobile App Create experiences that are worth sharing. Learn more Kiosk App Navigate your building through our Wayfinding interface Learn more Web App A web-portal for managing personal workplace settings, visitors and bookings Learn more Visitor App Streamline Check-ins and registrations making a smooth visitor experience Learn more Room App Create an inspiring, personal and productive meeting experience Learn more Outlook Add-In Find & Book the best space for your meeting needs throught a proven outlook plugin Learn more

View our latest Intelligent Building projects IBSS Project Gallery . A snapshot of some of our Smart Building projects 22 Bishopsgate ICONICS deploy IBSS, a state-of-the-art Digital Twin hosted in Azure, into the PLP designed 1.275 million sqft workplace - Europe’s first vertical village. Platform 21 – Government Property Agency 60 London Wall - Integral 70 St Mary Axe – Integral 80 Fenchurch Street - Arcadis Deloitte Belgium: Portfolio 1 New Street Square - Deloitte ICONICS are proud to have supported Deloitte in delivering not only a space that forms the central hub of their new London campus, but the World’s first BREEAM Outstanding and WELL Certified Gold building that is both sustainable and entirely human-centred. Department for Business Energy and Industrial Strategy: Portfolio The Department for BEIS within the UK Government have begun a journey with ICONICS that has allowed them to build a scalable, Azure cloud-based solution that pulls together a variety of disparate property-based data sources and systems; think everything from lease agreements to meter readings across 180 buildings. BEIS can now see and prioritise the most underutilised buildings across their entire estate based on real-time data. Microsoft Headquarters: Campus A small, covert team of engineers at Microsoft cast aside suggestions that the company spend US$60 million to turn its 500-acre headquarters into a smart campus to achieve energy savings and other efficiency gains. Instead, applying an “Internet of Things meets Big Data” approach, the team invented a data-driven software solution based upon ICONICS COTS software that is slashing the cost of operating the campus’ 125 buildings saving Microsoft millions of dollars. CHP Sites - E.ON E.ON embarked on a project with ICONICS, delivered by Cougar Automation Ltd (a certified Gold partner of ICONICS), to allow E.ON to visualise and control its regional Energy Centres in one front-end, 64-bit solution from its brand new central control room in the heart of London. Terminal 5 - Heathrow Airport At its opening, the T5 Terminal at the London Heathrow airport included over 50 different systems, producing a massive tag count of over 3 million, handled easily due to the robust nature of ICONICS HMI/SCADA software. University of Bristol: Campus The University of Bristol is one of the top ranking universities in the UK composed of 25 academic schools. Wanting to integrate the campus buildings to provide a secure, future-proof centralised building management solution, the university turned to Cougar Automation Ltd. and ICONICS’ GENESIS64™. Schiphol Airport Schiphol Airport selected ICONICS for their Building Management software to run on over 30 PLCs, while monitoring over 300,000 tags. ICONICS HMI/SCADA software, implemented by JCI Netherlands, runs on three Microsoft Windows terminal servers and allows all 30 operators to work on the system at the same time as they monitor HVAC, Fire, Security, Lighting, Telephone and Water Systems. The Pentagon - Department of Defence With over 6.5 million square feet under one roof, the Pentagon is the world’s largest office building complex. Using O&M Engineering, Inc. and ICONICS HMI/SCADA software to monitor HVAC, Fire, Security, Lightning, Water Systems, Hazardous Agent Monitoring and more, building control management is more user-friendly and effective for Pentagon Operators. Solebury School ICONICS paired its HMI/SCADA software with Vortechs Automation to provide Solebury School with pre-emptive alarming through a Centralised Control Room, full point-and-click control, improved Energy Efficiency, Building and Energy Management along with integration with existing Microsoft Windows XP and Windows Server 2003. University of Virginia Founded in 1819 by Thomas Jefferson, the University of Virginia is made up of 11 schools in Charlottesville, VA, plus the College at Wise, spread out in over 500 buildings or facilities within 1,606 acres. The University offers bachelor’s, master’s, educational specialist, first-professional degrees (law and medicine), and doctoral degrees in a growing variety fields. The University of Virginia was named as the No. 2 best public university in the 2014 edition of the U.S. News and World Report. Town of Arlington/Peirce School The Peirce School is a public elementary school located in the town of Arlington, MA. The school is named after Captain Solomon Peirce, who served in the Revolutionary War. The original school building was built in 1924 and demolished in 2001. The current school facilities were built in 2003. City of Enid The City of Enid, Oklahoma, located 70 miles north of Oklahoma City, future-proofed their water operations by upgrading to 64-bit technology with GENESIS64™. The city’s water management services include production, distribution and reclamation.

Whether you are browsing our website or are one of our clients, MEIDS UK is committed to protecting the data of our customers. Privacy Policy 1. Objectif Cette politique de confidentialité du site Web décrit comment ICONICS UK Ltd. protège et utilise les informations que vous fournissez à l'entreprise lorsque vous utilisez ce site Web. Si vous êtes invité à fournir des informations lors de l'utilisation de ce site Web, elles ne seront utilisées que de la manière décrite dans la politique de confidentialité. La politique est mise à jour de temps à autre, à la discrétion d'ICONICS UK Ltd. La dernière version est publiée sur cette page. Cette politique de confidentialité du site Web a été mise à jour le 27/04/2016. Si vous avez des questions sur cette politique, veuillez envoyer un e-mail marketing@iconics-uk.com . Ou écrivez-nous à : ICONICS UK Ltd. Castle Court, Castlegate Way, Dudley, West Midlands, DY1 4RD, Royaume-Uni. 2. introduction Nous recueillons et utilisons certaines informations sur les individus afin de fournir des produits et services et d'activer certaines fonctions sur ce site Web. Nous recueillons également des informations pour mieux comprendre comment les visiteurs utilisent ce site Web et pour leur présenter des informations opportunes et pertinentes. 3. Quelles données nous recueillons Nous pouvons, mais sans s'y limiter, collecter les informations suivantes : • Nom • Titre d'emploi • Coordonnées, y compris l'adresse électronique • Informations démographiques, telles que le code postal, les préférences et les intérêts • Données d'utilisation du site Web • Autres informations pertinentes pour les demandes des clients • Autres informations relatives aux offres spéciales et aux sondages 4. Comment nous utilisons ces données La collecte de ces données nous aide à comprendre ce que vous attendez de l'entreprise, ce qui nous permet de fournir des produits et services améliorés. Plus précisément, nous pouvons utiliser des données : • Pour nos propres archives internes • Pour améliorer les produits et services que nous offrons • Pour vous contacter en réponse à une demande spécifique • Pour personnaliser le site Web pour vous • Pour vous envoyer des e-mails promotionnels sur les produits, services, offres et autres choses que nous pensons susceptibles de vous intéresser • Pour vous envoyer des mailings promotionnels ou pour vous appeler au sujet de produits, services, offres et autres choses que nous pensons susceptibles de vous intéresser • Pour vous contacter par e-mail, téléphone ou courrier à des fins d'étude de marché 5. Cookies et comment nous les utilisons une. Qu'est-ce qu'un cookie ? Un cookie est un petit fichier placé sur le disque dur de votre ordinateur. Il permet à notre site Web d'identifier votre ordinateur lorsque vous consultez différentes pages de notre site Web. Les cookies permettent aux sites internet et aux applications de mémoriser vos préférences afin de vous présenter des contenus, des options ou des fonctionnalités qui vous sont spécifiques. Ils nous permettent également de voir des informations telles que le nombre de personnes qui visitent le site Web et les pages qu'elles visitent. b. Comment nous utilisons les cookies Nous pouvons, mais sans s'y limiter, utiliser des cookies pour : • Analysez notre trafic Web à l'aide d'un package d'analyse. Les données agrégées nous aident à améliorer la structure, la conception, le contenu et les fonctions du site Web • Identifiez si vous êtes connecté à notre site Web. Un cookie nous permet de vérifier si vous êtes connecté au site. • Testez le contenu sur notre site Web. Par exemple, 50 % de nos utilisateurs peuvent voir un élément de contenu, les 50 % restants un élément de contenu différent. • Stockez des informations sur vos préférences. Le site Web peut alors vous présenter des informations que vous trouverez plus pertinentes et intéressantes. • Pour reconnaître lorsque vous revenez sur notre site Web. Nous pouvons vous montrer du contenu pertinent ou fournir des fonctionnalités auxquelles vous avez accédé précédemment Les cookies ne nous permettent pas d'accéder à votre ordinateur ou à toute autre information vous concernant, autre que celles que vous avez choisi de partager avec nous. c. Contrôle des cookies Vous pouvez utiliser les paramètres de cookies de votre navigateur Web pour déterminer comment notre site Web utilise les cookies. Si vous ne souhaitez pas que notre site Web stocke des cookies sur votre ordinateur ou appareil, vous devez configurer votre navigateur Web pour refuser les cookies. Cependant, veuillez noter que cela peut affecter le fonctionnement de notre site Web, certaines pages et certains services peuvent devenir indisponibles pour vous. À moins que vous n'ayez modifié votre navigateur pour refuser les cookies, notre site Web émettra des cookies lors de votre visite. 6. Contrôle des informations vous concernant Lorsque vous remplissez un formulaire ou fournissez vos coordonnées sur notre site Web, vous pouvez recevoir des communications marketing de notre part par e-mail, téléphone, SMS ou courrier. Si vous avez accepté que nous utilisions vos informations à des fins de marketing, vous pouvez changer d'avis facilement, via l'une de ces méthodes : • Envoyer un courriel à: marketing@iconics-uk.com • Écrivez-nous à : ICONICS UK Ltd. Castle Court, Castlegate Way, Dudley, West Midlands, DY1 4RD, Royaume-Uni. Nous ne louerons, distribuerons ou vendrons jamais vos informations personnelles à des tiers, sauf si nous avons votre permission de le faire, ou si la loi nous y oblige. Toutes les informations personnelles que nous détenons à votre sujet sont stockées et traitées dans le cadre de notre politique de protection des données, conformément à la loi sur la protection des données de 1998. 7. Sécurité Nous conserverons toujours vos informations en toute sécurité. Pour empêcher divulgation ou accès à vos informations, nous avons mis en place de solides protections physiques et électroniques. Nous suivons également des procédures strictes pour nous assurer que nous travaillons avec toutes les données personnelles conformément à la loi sur la protection des données de 1998. 8. Liens de notre site Notre site Web peut contenir des liens vers d'autres sites Web. Veuillez noter que nous n'avons aucun contrôle sur les sites Web en dehors du www.iconics-uk.com et le domaine www.intelligentbuildingssoftware.com . Si vous fournissez des informations à un site Web. Lisez entièrement les politiques de protection des données et de confidentialité des sites. Si vous avez des questions concernant cette politique, veuillez terminer un e-mail à : marketing@iconics-uk.com , ou écrivez-nous à : ICONICS UK Ltd. Castle Court, Castlegate Way, Dudley, West Midlands, DY1 4RD, Royaume-Uni. Marketing We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. If you would like to discuss your preferences, please contact us. Promotional offers from us We may use your Identity, Contact, Technical and Usage Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products and offers may be relevant for you (we call this marketing). You will receive marketing communications from us if you have requested information from us or subscribed for our products and you have not opted out of receiving that marketing. Third-party marketing We will get your express opt-in consent before we share your personal data with any third party for marketing purposes. Opting out You can ask us or third parties to stop sending you marketing messages at any time by contacting us or the relevant third parties (as the case may be). Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of purchases/subscriptions, product experience or other transactions. Cookies You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. Change of purpose We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law. 4. Disclosures of Your Personal Data We may share your personal data with the parties set out below for the purposes set out in the table above. Iconics Inc. based in the United States for the purpose of fulfilling client subscriptions for GENESIS64 and all associated products. External third parties as follows: Service providers acting as processors based inside and outside the UK who provide IT services, software and system administration services such as Wix.com Limited, Constant Contact Inc., The Sage Group plc and Microsoft. Professional advisers including lawyers, bankers, auditors and insurers based in the UK who provide consultancy, banking, legal, insurance and accounting services. HM Revenue & Customs, regulators and other authorities based in the UK who require reporting of processing activities in certain circumstances. Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy. We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions. 5. International Transfers Some of the parties listed above (in Disclosures of Your Personal Data) are based outside the UK so their processing of your personal data will involve a transfer of data outside the UK. Whenever we transfer your personal data out of the UK, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented: the country where the personal data is transferred has received an adequacy decision such that it is deemed to provide an adequate level of protection for personal data. specific contracts are implemented which are approved for use in the UK which give personal data the same protection it has in the UK. Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the UK. 6. Data Security We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so. 7. Data Retention How long will you use my personal data for? We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you. To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements. By law we have to keep basic information about our clients (including Contact, Identity, Financial and Transaction Data) for 6 years after they cease being customers for tax purposes. Details of retention periods for different aspects of your personal data are available in our retention policy which you can request from us by contacting us. In some circumstances you can ask us to delete your data: see Your Legal Rights below for further information. In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you. 8. Your Legal Rights Under certain circumstances, you have rights under data protection laws in relation to your personal data as follows: Request access to your personal data (commonly known as a data subject access request). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it. Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us. Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request. Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms. Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: If you want us to establish the data's accuracy. Where our use of the data is unlawful but you do not want us to erase it. Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims. You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it. Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you. Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products to you. We will advise you if this is the case at the time you withdraw your consent. If you wish to exercise any of the rights set out above, please contact us. No fee usually required You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances. What we may need from you We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response. Time limit to respond We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Review our comprehensive Privacy Policy to understand how we collect, use, and protect your personal information. Learn about your rights and our commitment to safeguarding your privacy on our site. INTELLIGENT BUILDINGS SOFTWARE STACK Privacy Policy ICONICS UK LIMITED – INTELLIGENT BUILDING SOFTWARE STACK – PRIVACY INFORMATION Consent to installation of the App(s) Under data protection laws, we are required to provide you with certain information about who we are, how we process your personal data and for what purposes, and your rights in relation to your personal data. This information is provided in our privacy policy which is available here: https://www.intelligentbuildingssoftware.com/ibss-privacy-policy. It is important that you read that information. The privacy policy is intended to provide personal data processing information to (a) users of the Intelligent Building Software Stack (IBSS) applications and services which comprise: Roamer (tenant experience) mobile application; Unity (room control and room booking) tablet application; Inspire (kiosk and digital signage) tablet application; Flex (personal workplace) web application, and (b) visitors to buildings where the IBSS applications and services are used in circumstances where the personal data of such visitors is collected. Before installation of the App, please indicate your consent to our processing of your personal data as described in our privacy policy referred to above. YES I consent to the installation of the App for the purpose of allowing me to utilise the functionality of the App in connection with my presence at and use of the building in relation to which the App is providing smart building functionality and services (Building). NO I do not consent to the installation of the App. How you can withdraw consent Once you provide consent by selecting "YES ", you may change your mind and withdraw consent at any time by uninstalling the App and contacting your subscription provider but that will not affect the lawfulness of any processing carried out before you withdraw your consent. Consent to processing Location Data YES I consent to processing of my Location Data (including details of my current location disclosed by GPS technology) so that location-enabled services are activated to enable the App to verify that I am in the Building. NO I do not consent to processing of my Location Data and location-enabled services are disabled in my settings. ICONICS UK LIMITED – IBSS PRIVACY POLICY Iconics UK Limited (referred to as we, us or our in this privacy policy) are committed to protecting your personal data and respecting your privacy. This privacy policy applies to your use of: the Intelligent Building Software Stack (IBSS) applications and services which comprise: Roamer (tenant experience) mobile application version R2023; Unity (room control and room booking) tablet application version R2023 Inspire (kiosk and digital signage) tablet application R2023 and Flex (personal workplace) web application, (together the Apps and each an App) once you have downloaded or streamed a copy of the App onto your mobile smartphone or tablet (as the case may be) (Device). any of the services accessible through the Apps or which we otherwise make available via a web portal (Services), unless there is a separate privacy policy which applies to a particular Service, in which case that privacy policy only applies. This privacy policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. The Apps are not intended for children and we do not knowingly collect data relating to children. Please read the following carefully to understand our practices regarding your personal data and how we will treat it. Important information and who we are Processor Iconics UK Limited acts as a data processor in relation to personal data processed in connection with the Apps. Data privacy manager We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact the data privacy manager using the details set out below: Name: Andre Scherpenzeel Email address: dpo@iconics-uk.com Postal address: Castle Court, Castlegate Way, Dudley, West Midlands, DY1 4RD Telephone number: 01384 246700 Complaints or concerns You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK regulator for data protection issues (www.ico.org.uk ). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance. Changes to the privacy policy and your duty to inform us of changes We keep our privacy policy under regular review. This version was last updated in January 2023. It may change and if it does, these changes will be posted on this page and, where appropriate, notified to you when you next start the App or log on to use the Services. The new policy may be displayed on-screen and you may be required to read and accept the changes to continue your use of the App or the Services. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during our relationship with you. Third party links The Apps or the Services may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. Please note that these websites and any services that may be accessible through them have their own privacy policies and that we do not accept any responsibility or liability for these policies or for any personal data that may be collected through these websites or services, such as Contact and Location Data. Please check these policies before you submit any personal data to these websites or use these services. The data we collect about you Personal data means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). We may collect, use, store and transfer different kinds of personal data about you as follows: Identity Data: first name and last name. Contact Data: business email address. Device Data: includes the type of device you are using, a unique device identifier, the Device's IMEI number, the IP address of the Device's wireless network interface, mobile network information, the mobile operating system, the type of mobile browser in use, country, language and time zone setting. Some of this data may be unobtainable by us depending upon the configuration settings of the Device. Profile and Booking Data: includes your username and password, the spaces/rooms that you have booked, the tasks you are working on, your preferred building(s)/floors and your working hours. Usage Data: includes details of your use of any of our Apps or the Services including, but not limited to, traffic data and other communication data and the resources that you access. Location Data: includes your current location disclosed by GPS technology and/or the room/space you are currently occupying in the Building. Communications Data: your preferences regarding how we communicate with you. We may also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific App feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy. We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences. How is your personal data collected? We will collect and process the following data about you: Information you provide. This is information (including Identity, Profile and Booking, Contact and Communications Data) you consent to giving us about you by filling in forms on the App and/or in connection with the Services, or by corresponding with us or by interacting with the App or Services (including making bookings and checking in and out of workspaces). It includes information you provide when you register to use the App or Services, download or register an App, subscribe to any of the Services, search for an App or Service and when you report a problem with an App or the Services. If you contact us, we will keep a record of that correspondence. As a visitor to a Building, you may provide your personal data to the person using the App for input to the App. Information we collect about you and your device. Each time you use the Services or one of our Apps we will automatically collect personal data including Device and Usage Data. We collect this data using local caching within the Apps, which is automatically cleared when the App is removed or can be manually cleared in the “User Preferences” menu. Location Data. If you consent, we also use GPS technology to determine your current location. Some of our location-enabled Services require your personal data for the feature to work. If you wish to use the particular feature, you will be asked to consent to your data being used for this purpose. You can withdraw your consent at any time by disabling Location Data in your settings. You may elect to share your Location Data based on your bookings with third parties you nominate via the App. This is entirely optional. How we use your personal data We will only use your personal data when the law allows us to do so. Most commonly we will use your personal data in the following circumstances: Where you have consented before the processing. Consent means processing your personal data where you have signified your agreement by a statement or clear opt-in to processing for a specific purpose. Consent will only be valid if it is a freely given, specific, informed and unambiguous indication of what you want. You can withdraw your consent at any time by contacting us. Where we need to perform a contract we are about to enter or have entered with you. Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. Legitimate interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us. Where we need to comply with a legal or regulatory obligation. Purposes for which we will use your personal data Data security All information you provide to us is stored on our secure servers. Where we have given you (or where you have chosen) a password that enables you to access certain parts of the Services, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. Once we have received your information, we will use strict procedures and security features to try to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way. We will collect and store personal data on the Device you are using application data caches and browser web storage (including HTML5). We use local caching within the Apps, which is automatically cleared when the App is removed or can be manually cleared in the “User Preferences” menu. The IBSS web application uses sessionStorage for everything in flight but that is cleared at the end of the session (e.g. when the browser is closed). In addition, localStorage is used for theme (light or dark) and last used section/page of the App. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator when we are legally required to do so. Data retention Details of retention periods for different aspects of your personal data are available in our retention policy which you can request by contacting us. In some circumstances you can ask us to delete your data: see Your legal rights below for further information. In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you. Your legal rights Under certain circumstances you have the following rights under data protection laws in relation to your personal data as follows: Request access to your personal data (commonly known as a data subject access request). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it. Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us. Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request. Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms. Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: if you want us to establish the data's accuracy; where our use of the data is unlawful but you do not want us to erase it; where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it. Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you. Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent. You can exercise any of these rights at any time by contacting us. No fee usually required You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances. What we may need from you We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response. Time limit to respond We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated

Book a demo with MEIDS UK and find out how we can help you get the most out of your intelligent building project. Réserver une démo Book a Demo . Je souhaite une démo de : * Obligatoire Digital SIgnage & Wayfinding Space Booking Space Utilsation User Experience Energy & Asset Efficiency Facilities Management Hard FM Soft FM Sustainability/ESG Occupancy Studies Es-tu un * Obligatoire Propriétaire Opérateur Occupant Propriétaire Développeur Je veux m'inscrire à la newsletter. Nous faire parvenir Merci d'avoir soumis ! Vous devriez recevoir un e-mail de confirmation sous peu

USE CASE Space Booking & Planning. CREATE A WORKPLACE THAT WORKS FOR EVERYONE Modern teams need flexibility. Workspaces need structure. IBSS brings both together, helping you maximise space, reduce friction, and ensure employees arrive to a workspace that is ready and available. Book a Demo What You Can Do? Desk Booking . A GUARENTEED WORKSPACE, EVERY VISIT Employees book a desk before arriving, ensuring a workspace is available when needed. Desk booking increases utilisation, supports hybrid work patterns, and reduces unused or misallocated desks. Resource & Equipment Booking . TEAM DAYS, MADE EFFORTLESS Employees reserve audio-visual equipment, whiteboards, and specialist tools alongside their workspace, ensuring all required resources are ready when needed. Resource booking reduces setup delays, streamlines coordination, and supports productive meetings. Meeting Room Booking . SMART SCHEDULING THAT ENDS ROOM CHAOS Meeting room booking provides real-time visibility into availability, reducing double bookings and last-minute conflicts. Less manual coordination improves room usage and helps meetings start on time. Linked Space Booking . RESERVE EVERYTHING YOU NEED IN A SINGLE ROW Teams reserve connected desks or rooms in one booking, ensuring groups stay together and avoiding separation across floors. Linked space booking supports collaboration during project work, onboarding, and team-based activities. Coordination improves, teams stay aligned, and on-site work becomes more productive. Workplace Management That Runs Behind the Scenes YOUR OFFICE, RUNNING WITHOUT FRICTION Workplace management software keeps your office running smoothly without manual effort. Booking policies are applied consistently. No-shows are resolved automatically, and space availability stays accurate. Your team focuses on work instead of workplace admin. Book a Demo Enterprise Booking Policies & Rules. CONSISTENT, CONTROLLED, AND FAIR USE OF SPACE 
IBSS uses policy-driven booking rules to keep workplaces operating as designed. Organizations can control who can book spaces, when spaces can be used, and how long spaces can be occupied, preventing misuse, double booking, and space hoarding. Policies vary by space type, enabling short-stay areas, meeting rooms, and critical client spaces to be managed differently. Automated check-in and no-show release ensure valuable spaces are never lost. Book a Demo Automated Check-In / Check-Out. REAL-TIME SPACE AVAILABILITY AND RELEASE IBSS automatically releases rooms and workspaces when check-in does not occur, preventing valuable space from being locked by no-shows. This keeps availability accurate and ensures spaces are quickly freed for others searching for space, especially for impromptu, time-critical meetings. Real-time availability is visible where it matters: through LED-illuminated room tablets, live status maps on kiosk signage, and availability indicators in the mobile app. When a space is available, users can book directly at the room tablet for predefined, policy-controlled durations, making it easy to move into a space without delay. Learn more A Modern, Onsite Experience. REAL-TIME VISIBILITY AT YOUR FINGERTIPS Room booking tablets outside meeting rooms display availability, show upcoming meetings, and enable one-tap reservations. A seamless, modern experience supports confident booking without confusion or interruptions. Learn more From Daily Friction to a Seamless Workplace. Before IBSS Desk/room “guesswork” on arrival! Availability out of date by the time you get there No‑shows holding rooms Space hoarding (multiple bookings, long stays) Policies enforced manually (inconsistent outcomes) with IBSS Find and book the right space in advance or in seconds Live availability across app, kiosks, and room panels Automatic release when check‑in doesn’t happen Policy controls prevent conflicts and “camping” Governed Rules applied centrally, across all locations and types

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USE CASE Workplace Analytics & Reporting TURN WORKPLACE DATA INTO ACTIONABLE INSIGHT Workplace decisions depend on accurate, timely information. Space usage, occupancy patterns, and service performance must be visible and measurable to support effective space and resource planning. IBSS brings workplace data into a single platform, enabling you to analyse performance, identify trends, and make informed decisions that improve efficiency and workplace experience. Book a Demo What You Can Do? Space Utilisation Analytics . DESIGN SPACES THAT ARE USED AND VALUED IBSS provides clear insight into how desks, rooms, and shared spaces are actually used across the workplace. By understanding real‑world utilisation, organisations can right‑size their real estate, reduce wasted capacity, and invest in spaces that are well used and genuinely support people in doing their best work. Workplace Performance Reporting . EXECUTIVE‑READY REPORTING FOR REAL ESTATE DECISIONS IBSS consolidates workplace KPIs into clear, C‑suite reporting that shows how the estate is performing at a glance. Portfolio‑level metrics across sites help leaders track utilisation, service performance, and operational effectiveness, supporting confident decisions on investment, standardisation, and workplace strategy. Occupancy & Attendance Insights . SEE WHEN AND WHERE PEOPLE WORK—OVER TIME IBSS reveals attendance and occupancy trends across days, weeks, and months, giving workplace teams a reliable view of demand patterns. These insights support smarter spatial planning—such as opening and closing floors in line with real usage—and help align building operation with occupancy to improve HVAC efficiency and reduce wasted energy. Visitor Insights & Analytics . PLAN VISITOR SERVICES WITH CONFIDENCE IBSS provides insight into both upcoming and historical visitor activity, helping teams anticipate demand and plan reception, security, and on‑site services more effectively. By analysing visitor attendance patterns, peak periods, and duration of stays, organisations can optimise staffing levels, streamline visitor flows, and ensure resources are aligned to real usage—delivering a smoother, more professional visitor experience across the building. Connected Workplace Intelligence. A COMPLETE VIEW OF WORKPLACE PERFORMANCE Workplace data from bookings, occupancy, services, and user activity is brought into a unified platform. A connected data environment provides a complete view of how the workplace operates, supporting deeper insight and more informed decision-making. Book a Demo Consistent Data Models Across the Portfolio. SEE UTILISATION PATTERNS ACROSS SPACES, BUILDINGS, AND REGIONS IBSS applies a consistent data model across the entire real estate portfolio, ensuring workplace data is captured, structured, and reported in the same way everywhere. This standardisation allows workplace leaders to compare space utilisation by space type - such as desks, meeting rooms, or collaboration areas - across buildings, floors, cities, and regions with confidence. By removing variation and inconsistency in how data is defined, IBSS helps organisations identify meaningful patterns, benchmark performance, and make informed, portfolio‑wide decisions on space strategy, investment, and standardisation. Book a Demo Historical Dashboards & Forecasting. DECISION‑READY INSIGHT ACROSS TIME, TEAMS, AND TOOLS IBSS provides historical visibility into workplace performance and key metrics, helping teams understand patterns over weeks, months and years. Trend analysis and forecasting support forward planning for space, services, and resourcing, with insight available through IBSS web analytics or accessed via APIs for integration into wider C‑suite reporting and business intelligence tools. Learn more From Limited Insight to Data-Driven Workplace Decisions. Before IBSS Limited historical visibility into workplace usage and performance Inconsistent definitions of spaces and metrics across regions and buildings Fragmented data across multiple systems, making comparisons difficult Manual reporting effort with variable data quality and repeatability Hard to identify trends and forecast demand for future space and services with IBSS Historical dashboards that reveal patterns over weeks and months (not just snapshots) A standardised data model enabling consistent reporting across the entire portfolio Unified workplace data across bookings, occupancy, services, and user activity for clearer insight Automated, repeatable reporting built on consistent, reliable data Trend analysis and forecasting available in IBSS web analytics or via APIs for C‑suite BI tools

MEIDS are proud to be leading the way in delivering Digital Twin solutions that connect people and 'things' to space, delivering better experiences, higher levels of people productivity, optimised asset efficiency, and revealing hidden insights across buildings, estates, and cities. About us À propos de nous Notre mission Bâtiments Intelligents ICONICS est fier d'ouvrir la voie à la fourniture de solutions Digital Twin qui connectent les personnes et les « choses » à l'espace, offrant de meilleures expériences, des niveaux plus élevés de productivité des personnes, une efficacité optimisée des actifs et révélant des informations cachées sur les bâtiments, les domaines et les villes. 30 ans d'expérience, et ça continue Depuis plus de 25 ans, ICONICS UK est le fer de lance de l'automatisation logicielle et de l'analyse de données volumineuses, des automates industriels et des systèmes SCADA 32 bits à l'IoT de pointe et aux jumeaux numériques basés sur le cloud. Au cours des dernières années, ICONICS UK a été fier d'utiliser son expertise du monde bâti, son riche savoir-faire ICONICS et ses prouesses en matière de livraison de solutions, et de combiner cela avec les meilleurs services cloud de Microsoft Azure. Le résultat? Un jumeau numérique de pointe pour le monde bâti. Notre équipe a de nombreuses années d'expérience dans l'industrie avec une solide expérience dans la réalisation de projets réussis. IoT-enabled Digital Twin. The Intelligent Buildings Software Stack (IBSS) is a virtual data-driven replication of the physical built world. The cloud-based software stack models the relationships between people, places, and devices into a unique semantic data digital twin. Learn more Join the team . We are currently looking to recruit new members to joint the growing company. If you're driven, talented and up for working with cool tech - we want to hear from you! Learn more about the latest roles and apply today! Apply today

Have questions about intelligent buildings or embracing the latest technology into your work place. Contact us at Mitsubishi Electric Iconics Digital Solutions UK via phone or email now. About us Nous contacter Vous avez des questions ? Entrer en contact Prénom Nom de famille E-mail Sujet Laissez-nous un message... Nous faire parvenir Merci d'avoir soumis ! Siège social au Royaume-Uni 1 Castle Court, Castlegate Way, Dudley, West Midlands, DY1 4RD 01384 246700 sales@iconics-uk.com Vous avez un projet existant ? TÉLÉCHARGEZ VOS BESOINS Entrer en contact Trouve nous