IBSS supports multiple visitor types—such as guests, contractors, interviewees, or VIPs—each with its own invitation rules and experience. Visitors can be pre‑registered through bookings or added independently, with personalised email invitations created and branded by the client.
Invitations are automatically tailored based on visitor type, ensuring the right information is requested, the right instructions are shared, and expectations are clear before arrival.

When integrated with access control systems, IBSS QR codes support more than reception check‑in. The same digital credentials can be used to pass through secure access points—such as speed gates or controlled entry lines—using QR scanning technology.
Access is time‑bound and permission‑based, ensuring visitors can move efficiently through approved areas while maintaining security and control across the building.

Visitor records in IBSS carry visitor‑type‑specific fields, enabling check‑in processes and data capture requirements to vary depending on who is arriving. This allows organisations to apply additional verification where needed, while keeping simpler visits fast and welcoming.
Digital invitations can be saved to Apple Wallet or Google Wallet, making visitor passes easy to recall on arrival and reducing reliance on printed emails or manual lookups.

Hosts receive real‑time notifications when visitors arrive, enabling timely greetings and smooth coordination. Visitor status is visible across IBSS, providing reception and security teams with a live view of who is on site and expected to arrive.
This shared visibility improves operational awareness, reduces uncertainty, and supports a more secure and professional visitor experience.

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