Space Booking.
Making a Booking.
WHEREVER, WHENEVER
Book the space you need; desks, meeting rooms, collaboration areas, or specialist spaces.
You can book:
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On Mobile while on the go
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On Desktop at your workstation
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Through your emails with our Outlook add-in
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On-site using Room Tablets or Kiosks
Organisations define the booking rules, including availability, approval workflows, and which add-ons can be included, ensuring every booking adheres to internal policies. Users can then reserve the spaces they need for any time slot and invite others when needed.
Adding Resources.
ADD MORE, DO MORE
If your organisation supports resource stores, users can enhance their booking with extra equipment or items required for their meeting or activity.
IBSS apps let users:
Add IT equipment, AV items, and collaboration tools
Select only the resources approved or available for their team
Modify or remove added items at any time
This ensures every booking is fully supported and ready to use.
Add Catering.
ADD FLAVOUR TO YOUR BOOKING
Where catering services are enabled, users can add food and beverage options directly to their booking.
Key capabilities:
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Choose from pre‑approved menus
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Align catering with meeting times
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Manage or update catering selections later
Perfect for larger meetings, workshops, or client sessions.
Selecting Linked Spaces.
CONNECT ROOMS, EXPAND POSSIBILITIES
For larger events or expanded activities, users can book adjacent spaces or rooms that can be merged into a single combined area.
For examples:
Booking two meeting rooms that open into one
Extending an event space
Increasing capacity for workshops or presentations
The system clearly shows which spaces can be linked and allows users to reserve them together.
Selecting Furniture Layouts.
CHOOSE, CONFIGURE, COLLABORATE
Transform a space to fit the purpose of your meeting or event.
Users can:
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Choose from organisation‑approved furniture layouts
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Switch between configuration options based on meeting type
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Review layout previews before confirming
Layouts may include boardroom style, classroom setups, theatre seating, or collaboration zones.
Checking In & Out.
CONNECT ROOMS, EXPAND POSSIBILITIES
Checking into your booking ensures the system knows the space is in use and prevents unnecessary no‑shows.
Standard Check‑In Options
QR code scanning via mobile
Check‑in through meeting room tablets
Desktop check‑in when working at your workstation
Automated Check‑Ins (Access Control Integration)
With Access Control integration, users can automatically check in simply by entering the building or passing designated access points, no manual action needed.
Check‑out can be completed either manually or automatically, ensuring accurate utilisation data and releasing spaces early if the meeting ends ahead of schedule.
Room Booking Mode.
TAP, BOOK, MEET
Unity Room Booking Mode brings all space booking functionality directly into your organisation’s meeting room panels. Users can:
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View availability
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Book instantly
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Check in or extend meetings
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See upcoming reservations
Unity enables a seamless, on‑device experience for onsite scheduling and room management.
Policies.
CLEAR RULES, SMARTER BOOKINGS
Organisations define the rules that shape the entire booking journey, including:
What spaces can be booked and by whom
Approval requirements
Limits on booking durations
Which add‑ons (resources, catering, layouts) are available
Cancellation and no‑show rules
Policies ensure consistency, fairness, and efficient use of workplace resources.